Payroll Runs
The end-to-end pay cycle — from creating a run to processing, scanning for anomalies, approving, and paying employees.
Only payroll administrators can create, process, and approve runs. Managers and auditors can view reports and analytics.
Creating a run
1
Go to Payroll Runs
Payroll›Payroll Runs
2
Start a new run
Click + New Payroll Run.
3
Choose the pay frequency
Select the frequency (Weekly, Fortnightly, Bi-Weekly, Monthly). Soundial pulls in only the employees who match that frequency.
4
Set the pay period
Choose the period end date for the run.
Fortnightly and Bi-Weekly run separately — selecting one will not pull in employees set to the other.
Processing the run
Processing calculates gross pay, overtime, statutory deductions, and net pay for every employee in the run.
1
Review employee entries
Each employee is calculated at their correct rate for their pay structure (hourly, daily, or salaried). Adjust variable items such as overtime or allowances as needed.
2
Check statutory deductions
PAYE, NIS, NHT, Education Tax, and HEART are calculated automatically in JMD as required by the TAJ.
3
Foreign-currency net pay (optional)
If an employee is paid in a foreign currency, statutory deductions still compute in JMD and only the net disbursement is converted.
Running an anomaly scan
Before approving, run the AI anomaly scan to catch issues such as unusually high overtime, duplicate entries, or pay below the minimum wage.
1
Run the scan
Open the run and click Run scan. Review any flagged entries and correct them before approval.
Approving the run
1
Final review
Confirm totals, statutory figures, and any foreign-currency conversions.
2
Approve
Click Approve to lock the run. An exchange-rate audit is recorded at approval for any foreign-currency pay.
Approving a run is irreversible and locks all entries. Verify everything first — contact Soundial support if an approved run must be reversed.
Paying employees
1
Export the bank file
After approval, download the bank payment file. Employees paid in USD are produced as a separate USD disbursement file; JMD files exclude them.
2
Send payslips
Distribute payslips to employees, who can also view them in Employee Self-Service.
HR can see which departments are approved and pending a payroll run, so nothing is missed before you process.