Maintenance (CMMS)
Soundial's Computerized Maintenance Management System — one place to register the assets you maintain, raise and track work orders, schedule preventive maintenance, run asset inspections, manage parts inventory and procurement, and configure your operation.
Set up first: Operations Configuration
Before you code work orders, set up your master data — locations, asset categories, cost centres, budgets and failure codes — so everything can be tracked and costed consistently.
The Maintenance dashboard
A live overview — open work orders by status and priority, assets under management, upcoming preventive tasks, maintenance spend and low-stock parts — with charts.
Asset registry
Register the assets you maintain — machinery, buildings, equipment, generators, IT and more — grouped by department and category. Each asset carries its category, location, cost centre and its own maintenance history, so work orders and inspections attach to a real asset rather than free text.
Report a fault
Anyone can flag a problem against an asset — describe the issue, set a priority and attach a photo. It lands as a Reported work order for the maintenance team to triage.
Work orders
The heart of the CMMS. A work order moves through a lifecycle — Reported → Approved → Assigned → In progress → (Waiting parts) → Supervisor review → Completed — capturing labour, parts and cost along the way.
Raise or approve
Assign a mechanic
Log parts & labour
Preventive maintenance
Schedule recurring maintenance by time (e.g. every 90 days) or by meter (odometer/running hours), so servicing is proactive. Due tasks surface on the calendar and generate work orders.
Asset inspections
Run checklist-based inspections on your assets, grouped by department (and equipment). Flag a critical defect and Soundial raises a work order for it automatically. Edit the checklist per asset category from the same screen.
Parts inventory
Track parts and consumables — stock on hand, reorder points, unit cost and value. Issuing a catalogued part to a work order deducts stock; dropping below the reorder point raises a low-stock alert (email + bell).
Procurement
Raise purchase orders for parts and services against a vendor (or a contractor). Search the parts catalogue as you build the PO, then print it on your company letterhead or email it to the supplier — a draft PO is marked sent once emailed.
Equipment, checkout & requests
When Maintenance is licensed, the equipment pool lives here — register equipment, issue it to an employee or department, record returns, and action employee requests raised from ESS.
Calendar & reports
The Calendar shows upcoming preventive tasks and due dates at a glance. Export maintenance reports — work orders, costs, downtime and more — from