Payroll

Everything from running a pay cycle to understanding statutory deductions and exporting bank files.

Running a Payroll (Admin)

Only payroll administrators can create and approve payroll runs. Follow these steps each pay cycle.

Go to Payroll Runs

Payroll›Payroll Runs

Click New Run

Press the + New Payroll Run button in the top-right corner.

Select the pay period

Choose the period type (Weekly, Bi-Weekly, Monthly) and the specific period end date.

Review employee entries

Soundial pre-populates all active employees with their base salaries and any variable pay (overtime, allowances, deductions). Edit any entries as needed.

Check statutory calculations

Review PAYE, NIS, NHT, and Education Tax columns. Soundial calculates these automatically based on current rates.

Approve the run

Click Approve to lock the payroll. No further edits can be made after approval.

Export bank file and payslips

After approval, download the bank payment file and distribute payslips to employees.

Approving a payroll run is irreversible. Verify all figures carefully before clicking Approve. Contact Soundial support if you need to reverse an approved run.

Viewing Your Payslip

Go to My Payslips

Payroll›My Payslips

Select a payslip

The list shows all your payslips sorted by most recent first.

Click View or Download PDF

You can view the payslip on screen or download it as a PDF for your records.

My Payslips

Month	Gross Pay	Deductions	Net Pay	PDF
May 2025	$150,000	$28,450	$121,550	↓ PDF
April 2025	$150,000	$28,450	$121,550	↓ PDF
March 2025	$148,500	$27,890	$120,610	↓ PDF

Payslips are only available after an administrator has approved and distributed the payroll run for that period.

Statutory Deductions

Jamaican law requires four statutory deductions to be withheld from employee pay and remitted to government agencies.

Deduction	Employee Rate	Employer Rate	Remitted To
PAYE (Income Tax)	25% / 30% depending on income	—	TAJ
NIS	3% (capped at ceiling)	3%	NIS
NHT	2%	3%	NHT
Education Tax	2.25%	3.5%	TAJ

Rates shown are indicative. Always refer to the current TAJ rate schedule. Soundial's statutory card is updated with official rates.

Soundial calculates all statutory deductions automatically. You can view the current rates configured for your company under

Settings›Statutory Rates

Deduction Types

Beyond statutory deductions, companies can configure custom deduction types for loans, uniform costs, equipment, union dues, and any other agreed deductions.

Go to Deductions

Payroll›Deductions

Create a deduction type

Click + New Type, give it a name, set whether it is a fixed amount or percentage, and whether it recurs every period.

Assign to employees

From an employee's profile, add the deduction type and set the amount or percentage for that individual.

Deductions assigned to an employee are automatically applied to every payroll run until they are removed or a stop date is set.

TAJ Reports

Soundial can generate all statutory reports required by the Tax Administration Jamaica (TAJ) and other agencies.

Report	When to use
S01	Monthly remittance schedule — submitted to TAJ each month with PAYE, NHT, Education Tax, and NIS totals.
S02	Annual employer return — filed once per year to confirm total employee earnings and deductions for the year.
P24	Employee earnings certificate — issued to each employee at year-end or on departure showing full-year earnings and deductions.
P45	Leaving employee form — generated when an employee leaves to confirm employment dates and last-period deductions.
P60	Year-end certificate — summarises total pay and tax for the tax year; each employee receives one annually.

Access all reports from

Payroll›TAJ Reports

. Select the report type, the period, and click Generate.

Remittances

The Remittances module tracks amounts owed to TAJ, NIS, and NHT and records when each remittance has been made.

Go to Remittances

Payroll›Remittances

Review outstanding balances

Each agency row shows the current balance owed, due date, and remittance history.

Mark as remitted

After making a payment to the relevant agency, click Mark Remitted and enter the reference number and payment date.

Use the remittances tracker to prepare the amounts on your S01 form each month before submitting to TAJ.

Bank Export

After approving a payroll run, export a payment file to upload directly to your bank's online platform.

Open the approved payroll run

Payroll›Payroll Runs

then click the approved run.

Click Export Bank File

Choose your bank from the dropdown. Soundial supports:

NCB (National Commercial Bank)

Scotiabank Jamaica

JN / CIBC FirstCaribbean

ACH (Generic)

Download the file

The file will download in your bank's required format (CSV or fixed-width text).

Upload to your bank's internet banking platform

Always double-check bank account numbers and sort codes before uploading. Soundial cannot reverse bank transfers once submitted.

Year-to-Date Summary

Year-to-date (YTD) totals accumulate all earnings and deductions from the start of the tax year to the current date. These figures appear on payslips and in the P60 report.

Where to find YTD totals

As an employee: Open any payslip — the bottom section shows cumulative YTD gross pay, PAYE, NIS, NHT, and Education Tax.

As an admin:

Payroll›Analytics

shows aggregate YTD totals across all employees, filterable by department.

Per employee: Open an employee profile and select the Payroll tab to see their individual YTD figures.

At year-end, distribute P60 certificates to all employees — these contain the definitive YTD totals for the tax year.